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[align=center]Board of Director’s Meeting Minutes
October 28, 2006[/align]
In Attendance:
Kala Schmitto
Kevin Kidwell
Chris Koeberle
Andréa Jacobs
John Elder
Erin Daugherty
Attending by phone:
Dorian Snider
Guests:
Jason Jacobs
Michael Peavy
Aaron Simpson
Meeting called to order at 10:23am at 301 Centennial Blvd Richardson, TX 75081.
Old Business
Correspondence sent on behalf of BOD update.
Steven Akins received the letter sent via regular mail.
Mabank TX park
No response has been received from the Mabank, TX park.
Proposals for fundraising policy
Tabled 6-0-0.
A review of the statutory requirements regarding the treasury report.
The two-page kingdom treasury report shows how much money was spent in categories, and what the money was spent for. The RGK treasury report does not do this, because the information provided from the RGK only shows the checks broken down by category, not by item. John Elder is concerned that the RGK treasury report does not meet the statutory requirements. It appears that information provided by the RGK does need to be more detailed.
Expenses at Home Depot are initially paid by credit card; only the payments to the credit card are recorded.
Chris Koeberle moves that all kingdom and RGK expenditures be supported by receipts before reimbursement.
Passed 6-0-0.
New Business
Parks from Tal Dagore
Two existing parks (Riverstone in Tahlequah, OK and Mystic Mountains in Mena, AR) have petitioned the Emerald Hills to be recognized as Emerald Hills parks.
Kala Schmitto will follow-up with those parks.
Update/Action on WBW incidents
No action was taken at the special meeting on October 20, 2006 because no agenda was announced.
Zero Tolerance policy
A zero tolerance policy is being submitted to an Althing today. Andréa Jacobs suggests that should this not pass the Althing that the board needs to investigate a similar policy under their own authority.
John Elder moves that the BOD recommend that this Althing item passes in its current wording. Passed 7-0-0.
Aaron New
The Board, with the Monarch and Prime Minister, determined that a longer ban is appropriate for Aaron New due to his flagrant disregard for the current ban and concern over possible liabilities associated with his involvement with this corporation. A ban of a minimum of five years was suggested.
Andréa Jacobs moves that the BOD mail a notice of trespass to Aaron New re-notifying him that he is not allowed to attend Emerald Hills events at the leased property commonly referred to as Tanglewood Forest indefinitely but at least until October 28, 2011, and to take all reasonable measures to ban Aaron New from attending the parks of the Emerald Hills and all Emerald Hills functions until October 28, 2011.
Passed 7-0-0.
John Hergert and Christopher Burnett
Criminal complaints were filed by both parties on October 17, 2006. Andréa Jacobs has contacted Sergeant Lake, and the report is still open, but the D.A. has not yet filed the case due to lack of eyewitnesses. The incident report number with the Sheriff's Department of Navarro County is 0615698. Andréa and Jason Jacobs have provided all information requested by Sergeant Lake.
Andréa Jacobs moves that the Board make an open records' request to get a copy of the incident report.
Passed 7-0-0.
The Monarchy is handling the punishment regarding this incident.
Mark Pickett has requested the BOD provide contact information for the liability insurance carrier for Tanglewood, or contact information for each member of the Emerald Hills Board of Directors. Andréa Jacobs will type up a letter to be sent to Mark Pickett which will be approved by the BOD by email. The letter will notify Mark Pickett that the Emerald Hills does not have liability insurance as it is not required by its lease to carry site liability insurance, and that the Monarchy, and not the BOD, is handling the punishment in this matter.
Park contract changes for trespass purposes.
Dorian Snider recommends that the contract for new parks require the park to get permission from the Parks and Recreation Departments of their respective cities (“PARD”) to use the public park proposed. Ironcloud has successfully done this with the Carrolton PARD – as long as one of the members is a resident of the city. The city was willing to fax a note to that effect.
Kevin Kidwell moves that the current parks seek permission to gather from the Parks and Recreation Departments for the public parks they currently meet at.
Passed 7-0-0.
Decision about new park contracts pending more information.
Passed 6-1-0.
Andréa Jacobs will write a proposal for a contract for petitioning parks, distinct from the contract for fully recognized parks.
The Emerald Hills does not currently have copies of park contracts for any of its parks. John Elder moves that all parks that cannot provide copies of park contracts will sign new contracts.
Passed 7-0-0.
Steven Akins' response to BOD letter
The BOD has received Steven Akins' response sent on October 23, 2006. This matter was reviewed at a previous meeting. No new evidence has been presented.
Chris Koeberle moves that no further action be taken. Passed 6-0-0.
Next Meeting Saturday November 18, 2006 at 10:00am at 301 Centennial Blvd Richardson, TX 75081.
Meeting adjourned at 12:33pm.
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