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In Attendance:
Kala Schmitto
Kevin Kidwell
Chris Koeberle
Andréa Jacobs
John Elder
Guests:
Aaron Simpson
Jason Jacobs
Absent:
Dorian Snider
Erin Daugherty
Meeting called to order at 11:12am at 301 Centennial Blvd Richardson, TX 75081.
OLD BUSINESS
Parks
Ironcloud will be notified that they are no longer a park of the Emerald Hills. Andréa Jacobs sent a registered letter to Bill Little July 14, 2006, which was returned “no such number” on July 18, 2006. A copy of the letter will be delivered to Steven Akins via registered mail.
Cuiviedor Amarth will be notified that they are no longer a park of the Emerald Hills. Andréa Jacobs sent a registered letter to James Turrentine July 14, 2006. Confirmation of delivery has not been received.
Kala Schmitto informed Mourningwood Glen that the BOD is not discussing pulling their contract.
Amtgard members in Mabank, TX are requesting information about petitioning to become a park. Kala Schmitto repeatedly contacted the members via email and received no response.
RGK
Andréa Jacobs will write a letter stating that we are a non- profit organization and provide it to John Culhane. Andréa Jacobs delivered the letter in person to John Culhane on July 11, 2006.
Andréa Jacobs has prepared proposed revisions to the RGK charter currently a part of the corpora) and land grant rules. This will be discussed at the next RGK meeting on August 8, 2006 for submission to an Althing.
Miscellaneous
Andréa Jacobs sent a certified letter to Steven Akins July 20, 2006 regarding his inquiry to the BOD.
John Elder paid for the kingdom storage shed for fifteen months.
John Elder informed the BOD that there will be significant changes in corporate tax structure in 2007 including the repeal of the franchise tax. Rita Daugherty will review the tax law changes. Tabled.
Andréa Jacobs presented a revised SOP proposal. Approved 4-0.
NEW BUSINESS
Press at World Banner Wars. Kala Schmitto will inform Shalee Crowe that the BOD has no problems with the presence of press at World Banner Wars, and that Shalee Crowe needs to contact the autocrat.
Finder's Keep Fundraising. Andréa Jacobs attempted to contact Shalee Crowe via phone before the meeting, and could not reach her. The BOD does not have enough information to comment on fundraising attempts by Finder’s Keep. A tentative emergency BOD meeting will be scheduled for August 12, 2006 at the Midnight Sun.
Currently, waivers are required for all attendees at major events. Jason Jacobs suggests that until the information changes, new waivers are not required.
If waivers are collected for all participants at World Banner Wars, new waivers will only be required once a year. Waivers should be collected at World Banner Wars for all participants due to the large number of out-of-kingdom participants. The BOD will take no action at this time. Passed 5-0.
Storage and Longevity of Sign-in Sheets. Jason Jacobs would prefer not to archive sign-in sheets from 1988. It is unclear whether state law requires the maintenance of old sign-in sheets. Tabled. 4-1.
Because the Prime Minister's position requires keeping of the records and overseeing the updating of the ORK, should the PM have an automatic seat on the BOD? This would require a change to the Corpora via Althing. The BOD will make no recommendation on this topic.
Should BOD members be subject to an attendance requirement similar to that of other "club officers" in the Corpora? BOD members may still be removed through the process for removal of club officers. There should not be an attendance requirement for BOD members.
Registered vs. Certified Mail for official EH business. Contracts require registered mail. Certified mail is not insured, but has all the other features of registered mail. The BOD will no longer send mail via registered mail unless required by contract. Passed 5-0.
Centaur's Glade - People are still signing in as belonging to this park. Has this park's contract been officially terminated? Centaur’s Glade never had a contract.
Andréa Jacobs delivered paperwork from the Texas Comptroller to John Elder.
Next Meeting:
Saturday August 12, 2006 at 1:00pm at the Midnight Sun.
Next Regular Meeting:
Saturday September 9, 2006 at 11:00am at 301 Centennial Blvd. Richardson TX 75081.
Minutes approved 5-0.
Meeting adjourned at 12:15pm.
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